The Office of the Vice Provost for Graduate Education is a dynamic and fast-paced team that delivers programs to Stanford’s 9,000+ graduate students and 3,000+ postdoctoral scholars. The office works collaboratively across the university, with schools and other VP areas, to enhance the graduate educational experience. The VPGE supports programs, administration and service to the university community and graduate students in five portfolio areas: fellowships and funding, professional development, diversity and inclusion, interdisciplinary learning and academic guidance.
This position primarily supports the EDGE Doctoral Fellowship Program, which supports 400+ PhD students from diverse backgrounds, broadly-defined, across the schools of business, earth, education, engineering, and humanities and sciences. The associate director also contributes to other areas of focus for the office.
Administer the EDGE Doctoral Fellowship Program under the supervision of the program director, assuming primary responsibility for specific aspects of the program. Contribute to the vision, strategy, and goals of the Office of the VPGE. Serve as an expert partner in the provision of professional development programs that meet the needs of diverse PhD students in five schools. Support individual fellows and mentors.
Provide leadership on issues of diversity and inclusion both within the VPGE and externally. Consult within the VPGE and with partners in the schools and in other VP units across the university to develop, identify, and disseminate best practices for fostering inclusion in graduate education. Occasionally represent the program and the VPGE at meetings with campus partners.
Oversee the day-to-day implementation and administration of the EDGE Fellowship program.
· Develop, implement, and administer EDGE programs, including professional development workshops, mentor trainings, and community-building events
· Manage the EDGE research and travel grant program including outreach, and review processes for graduate student funding proposals
· Manage and implement general marketing and communications strategy to communicate with over 400 fellows and graduate student mentors, using a variety of digital channels including websites, email marketing platforms (e.g,. MailChimp), social media, etc.
· Conduct outreach, gather feedback, and solicit participation in programs and other student-support initiatives from stakeholders in the schools, departments, and other VP units
· Participate in recruiting for admitted PhD students who are offered the fellowship
· Provide one-on-one one mentorship to PhD students across schools on academic, and professional concerns
· Lead and assist in the teaching or facilitation of workshops for EDGE doctoral fellows
· Create and/or advise in the development of curriculum for EDGE fellows and mentors; design new workshop content as needed to meet emerging needs; identify new partners and presenters
· May develop and manage partnerships with other units and schools to meet the needs of graduate students (such as mentorship programs)
· Contribute to and inform on strategic program/entity planning and related funding and financial sustainability
· Gather and analyze student and other stakeholder feedback for ongoing evaluation, continuous feedback and program improvement
· Gather, analyze and present via reports, tables and charts participation and research and travel grant data; identify trends; and formulate appropriate responses, recommendations and policy and program improvements
Lead the VPGE’s Diversity Dissertation Research Opportunity (DDRO) Program
· Promote the program to graduate students, faculty and student support staff in the schools
· Manage the call for proposals, proposal review process, and allocation of awards
· Contribute to the leadership team for the Diversity Works speaker series
· Coordinate with VPGE events staff to execute programs
· Coach and mentor VPGE event staff as needed
· Serve on VPGE teams for retreat planning, goal-setting and other initiatives as needed
· Other duties as assigned
Education & Experience
Bachelor’s degree and three years of relevant experience or combination of education, training, and relevant experience. Advanced degree may be required for some programs. Master’s degree highly desirable and PhD preferred.
Knowledge, Skills and Abilities
· Expertise in issues of diversity in higher education and knowledge of theory and practice related to achieving inclusion
· Knowledge of the professional development needs of graduate students
· Experience with program development
· Familiarity with the varied practices of doctoral training across the university
· Ability to balance the management of long-term, complex projects with day-to-day program activities and communications
· Experience serving as a mentor in an educational setting
· Ability to produce effective digital communications
· Excellent oral, written, and analytical skills
· Ability to oversee and direct staff
· Experience (formal or informal) mentoring and/or advising students in a university environment
· Discretion in handling sensitive and/or confidential student and university information
· Advanced facility with standard office software (or ability to learn); including communications and research software (e.g, Word, Excel, Tableau, Qualtrics, MailChimp or similar platforms)